Identifying Sensitive Documents

The term «sensitive document» refers to information that an organization would not want non-authorized individuals to see. The information could harm the company if it were https://operationorganizedchaos.com/your-data-security-checklist-for-due-diligence-data-room/ released to competitors, or cause harm to people if it were released to the public. This could include anything from a company’s prior release earnings statements ending up in a competitor’s hands to confidential research and development documents being shared with wrong people.

The process of identifying sensitive data in your company is not an easy feat. This data must be protected according to the laws such as GDPR (General Data Protection Regulation). Personal information may come in a variety of forms. It may come from contractors, call centers and financial institutions, credit card companies, and other financial institutions. You should take stock of all your files, folders, laptops, mobile devices as well as home computers and flash drives to make sure that you have a complete overview of what data your business has in storage.

It’s important to remember that any file you create could contain hidden meta-data that could reveal sensitive information. This includes the use of geotagging on photos, and embedded information in modern file formats. It is recommended to erase all hidden data from your files before they are made available to the public. This can block unauthorized people from accessing sensitive information by making the information appear to have come from a trusted source.